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Management and Administration Services

Value added administration and consultancy

Policy Consultancy and Benchmarking

The use of a relocation policy will enable close control of relocation related costs, reduce the number of exceptions or out of policy requests received from employees and help in setting expectations regarding the company’s approach to employee mobility. In addition, a correctly written and administered policy will accurately reflect the ethos of the company and ensure that employees receive consistent support wherever in the world they are moving from and to.

We have many years of experience in reviewing and writing international and domestic relocation policies, for clients in a variety of industry sectors. Whether you are considering reviewing an existing policy, writing a policy from scratch, or drafting a policy for a specific project or a group move, we would be pleased to assist you in building a policy which meets your needs and is competitive in your industry sector.

Relocation policies can also have a major part to play in talent attraction and retention. If you are in an industry sector where specialist skills are in short supply – such as pharmaceuticals – a competitive or market leading relocation policy can be a key factor in attracting talent. Our experience in a variety of sectors enables us to benchmark your relocation policy and provide you with feedback as to how it compares to your competitors and industry best practice.

Policy Administration

The administration of a relocation policy is typically undertaken by in-house HR or mobility teams. However, Icon has vast experience in the consistent delivery of corporate relocation policies to employees and can undertake these activities on our clients’ behalf if required.

We are experienced in delivering outsourced human resources services in the following areas;

• Relocation policy administration and interpretation
• Managing and reporting exception requests
• Monitoring and reporting trends; making recommendations for policy changes
• Payment of assignment allowances
• Collation and presentation of management information
• Undertaking all aspects of expense and budget management and tax reporting

Ultimately, depending on your needs, our experienced relocation coordinators can act as a seamless extension of the client HR team, consistently delivering your policy to employees within an agreed remit.

Expense Management and P11d Reporting

Recognising the unique skills required to effectively manage the financial aspects of relocation and international mobility, Icon has established a strong partnership with a world leader in this field.

Our partners provide a comprehensive solution to manage, audit and report every cost associated with an individual relocation case, including tax reporting and compliance, to give you complete peace of mind that every financial aspect of a case has been correctly administered.

Expense management services we can provide include:

• Vendor management and payment
• Bespoke payment services
• Cross border payments
• Multi currency accounting
• Daily Payment runs via BACS,CHAPS or cheque
• Expenses approval and reimbursement
• Cost centre recharging
• Budget controls
• VAT analysis
• Tax coding
• Withholding and gross-up calculations
• P11d feeds

Hotel Bookings

We have established a partnership with one of the leading online hotel booking companies, to provide discounted hotel reservations across the UK and Europe. We can undertake bookings on your behalf for any duration of stay smoothly and quickly using our corporate account, enabling you to take advantage of any preferential room rates or discounts.

For more information on any of these added value services, please contact us.